HR Admin Specialist with German
Vacature-ID: 6012606911192025
Categorie: Client Service
Datum geplaatst: December 4, 2025
Categorie: Client Service
Datum geplaatst: December 4, 2025
Locatie: Bucharest, Bucuresti, RO
Job Summary:
Implements the administrative offer by following procedures and policies.
Collaborates on a daily basis with the Account Executive and the Payroll Setup Consultant based in Switzerland, the Payroll Specialist based in Tunis, the client via the ticketing tool and 3rd parties.
Responsibilities:
Performs analysis activities for defining the required technical specifications of the information system that meet the customer configuration needs.
Coordinates services by implementing the administrative offer, procedures and policies, monitors administrative tasks according to the contract, assists and guides clients in the application of administrative procedures and policies as required by legal institutions, maintains the level of services done until now.
In this respect, he/she must carry out the following actions:
- Analysis activities in order to define the specifications for the effective construction of information systems, likely to meet the requirements of users
- Initiating the first contact with the client after the service is contracted
- Sending and explaining to the client the purpose of the power of attorney
- Gathering all useful information required to set up the administrative option such as: policies, third parties, rules, specificities
- Analyzing, setting, testing, drafting client responses via Front office and client stakeholders
- Organizing online accesses and forms (if needed)
- Presenting the workflow of our administrative process
- Presenting ADP organization
- Being able to explain and guide the client concerning the ins and outs of admin process if not clear at this point of the process
- Assisting and guiding clients in the application of administrative procedures and policies as required by legal institutions
- Helping on resolving online access issues; identifying issues and always finding solutions; keeping track of open tickets with third parties
- Maintaining documentation for existing clients with missing data
- Offering the best level of support to customers
- Maintaining, developing and optimizing standard operating procedures
- Keeping the front office team updated on a weekly basis
Reports & Performance Metrics:
- On time delivery of assigned clients, tasks
- Quality control reports
Training:
- Swiss legislation
- SAGE, DECIDIUM, FLEXIFORM, SOP APPENDIX
- E-LEARNING ON ADP COMMUNICATION TOOLS (SPM, TRANSFER BOX, SIEBEL, MEDALIA, WEBEX)
Knowledge and Skill Requirements:
- An understanding of the client’s trade, business and organization
(Business administration and human resources) - Proactive
- Project management
- Time management (three peaks in a year)
- Good interpersonal skills
- Good oral and written communication skills (English – minimum B2 level, German – minimum B2 level, French is a plus)
- Analytical skills and ability to summarize
- Organized
- Rigorous
- Team player
- Dynamic and responsive
A little about ADP: We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We’ve received recognition for our work by many esteemed organizations, learn more at ADP Awards and Recognition
Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.
Ethics at ADP: ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace. Click https://jobs.adp.com/life-at-adp/ to learn more about ADP’s culture and our full set of values.
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